Work Permit and Visa for hiring ex-pats in Austria via Global EOR & PEO
Austria stands as a vital gateway to Europe, offering access to a highly skilled workforce, innovative industries, and strategic economic opportunities. However, entering this dynamic market requires navigating a labyrinth of immigration laws, work permits, and compliance challenges. At Acumen International, we don’t just simplify these processes—we act as your strategic partner, ensuring your business stays compliant while securing the talent you need to thrive in Austria.The Challenges of Hiring Expatriates in Austria
Expanding into Austria is rewarding but fraught with complexities that can disrupt timelines and business operations. Here are some of the most pressing challenges:- Evolving Legal Frameworks: Immigration laws in Austria are strict and frequently updated, requiring businesses to stay informed of even minor changes.
- Detailed Documentation Requirements: From police clearance to health insurance evidence, compliance demands precise, complete documentation.
- Lengthy Processing Times: Securing permits like the Red-White-Red Card can take months, which can delay critical business operations.
- Compliance Risks: Mistakes in applications or documentation can lead to penalties, visa rejections, or reputational damage.
Comprehensive Immigration Solutions for Austria
Acumen International is uniquely equipped to address the complexities of hiring in Austria. Our services are designed to ensure smooth, compliant operations tailored to your business needs. Our Core Immigration Support Services:- Work Permit Sponsorship: Acting as the legal employer, we sponsor permits to secure your employees’ legal right to work in Austria.
- End-to-End Visa Management: We handle the entire visa application process, from submission to approval, ensuring a seamless experience.
- Document Compliance: We prepare, review, and manage all required documentation, ensuring full adherence to Austrian regulations.
- Extensions Management: Our team tracks expiration dates and processes timely renewals, so your workforce remains uninterrupted.
Beyond Immigration: Supporting Your Workforce in Austria
Acumen International doesn’t stop at immigration compliance. We go further to support your employees and their families as they transition to life in Austria.Going the Extra Mile: Additional Benefits Beyond Immigration and Onboarding
While most global Professional Employer Organizations (PEOs) stop at facilitating immigration support and compliant onboarding, Express Global Employment offers a comprehensive suite of services that go above and beyond. Our objective is to provide a seamless transition for your international employees from their homeland to their new professional life in Austria. Our comprehensive immigration support services address the multi-dimensional aspects of relocating and working in a foreign country like Austria. Below is a snapshot of our extended service offerings:Housing Provision
Finding suitable accommodation in a foreign country can significantly stress expatriates. We simplify this process by offering housing services that align with individual needs and preferences.Office Space
Whether your employees require dedicated workstations or flexible coworking spaces, we ensure they have the appropriate office setting to perform at their best.Mobile and Transportation
We handle the logistical details, such as providing mobile phones and arranging transportation—including car provisions—so your employees can hit the ground running.Dependents Relocation
Family is often a key factor in an employee’s decision to relocate. We support relocating dependents to make the transition smoother for everyone involved.Immigration Tailored to Your Needs
Our service’s hallmark is its adaptability. Whether you require support in just one or all of these areas, our services can be customised to suit your business’s and your employees’ unique demands. In an ever-globalising world, the details matter. By offering a holistic set of support services, we don’t just make international employment possible; we make it productive and enjoyable for all parties involved. Whether it’s short-term assignments or long-term placements, our services are flexible enough to adapt to your specific needs, allowing for a highly personalised solution.Disclaimer: we are not an immigration service! We do not provide a work permit and immigration support as a standalone solution to individuals willing to work overseas.
Immigration Challenges for Employers Hiring Across Borders
The immigration challenges employers face when hiring across borders are deeply rooted in the intricacies of foreign regulations. Here’s a breakdown of some key hurdles:
- Ever-Evolving Landscape: Immigration laws and visa requirements are constantly in flux, making it difficult for internal HR teams to stay up-to-date. Missing crucial updates can lead to non-compliant applications and delays.
- Country-Specific Requirements: The specific documentation, processing times, and fees associated with visas and work permits vary dramatically by country, necessitating in-depth knowledge of each target market.
- The Complexities of Application Process: Immigration applications often involve extensive paperwork and stringent requirements. Incomplete or inaccurate filings can lead to lengthy delays or rejection, causing frustration and lost time.
- Legal Nuances: Lack of awareness regarding local legal nuances can create compliance issues. For example, seemingly minor errors in work permit sponsorship documentation can have serious repercussions.
The Global EOR Advantage: Streamlining Immigration for Seamless Expansion
A Global EOR acts as your trusted advisor and on-the-ground partner throughout the entire immigration process. Their team of seasoned professionals boasts a deep understanding of international regulations, ensuring compliance and minimizing the risk of delays or penalties. Here’s how a Global EOR empowers you to overcome immigration hurdles:
- Expertise in Country-Specific Regulations: The EOR leverages its knowledge of specific visa and work permit requirements in each target market, ensuring a smooth and compliant application process.
- Streamlined Onboarding with Employer of Record Services: By serving as the legal employer of record for your international hires, the EOR eliminates the need to establish a local entity in each new market, allowing for faster onboarding.
- Dedicated Immigration Specialists: The EOR’s team of experts handles the complexities of applications, ensuring all documentation is accurate and complete.
- Reduced Compliance Risk and Cost: Outsourcing immigration to a Global Employer of Record company minimises the risk of non-compliance and associated penalties while saving on the costs of building internal expertise.
Express Global Employment Services in Austria
At Express Global Employment, our seasoned professionals bring years of industry expertise to facilitate the intricate processes of immigration, onboarding, and offboarding expatriate employees in Austria. Our experience spans a range of industries and company sizes, making us well-equipped to handle your organisation’s unique requirements. We provide comprehensive global employment services that are aligned with your business needs. From securing work permits to managing payroll and facilitating a smooth exit at the end of an employment contract, we’ve got you covered.Estimated Time for Securing a Work Permit in Austria
Typically, the work permit issuance procedure in Austria takes 1 week to 1 month until entry to Austria and 2 to 6 months before the whole process is completed.How to Get a Work Permit in Austria
- Red-White-Red Card Application
- Type D Visa Endorsement
- Entry to Austria
- Employment Notification
- Address Registration (Meldezettel)
Documents for a work permit in Austria, the main applicant
| Name | Notes | Copies |
| Copy of all pages of passport valid for 3 months beyond the intended date of departure | Passports must have been issued within the last ten years. | One clear copy |
| Visa Application Form | Signed and completed | One original |
| Legalised Birth Certificate | Showing full parentage. The document does not need to be Apostilled or legalised if it originates from Austria, Belgium, Bosnia-Herzegovina, Bulgaria, Czech Republic, Croatia, Denmark, Finland, France, Germany, Hungary, Italy, Kosovo, Liechtenstein, Luxembourg, Macedonia, Montenegro, Netherlands, Norway, Poland, Portugal, Romania, Sweden, Switzerland, Serbia, Slovakia, Slovenia, Spain or Turkey. | One legalized original; one clear and translated copy |
| Police Clearance Certificate | If the duration of stay in Austria applied for is longer than six months, a legalised police clearance from the current country of residence is required for the residence permit application. The clearance must be no older than three months at the time the application is submitted, but depending on the country of residence, it can take several weeks to obtain. | One legalized original; one clear and translated copy |
| Evidence of Health Insurance | This should be a letter from the insurance company confirming insurance coverage in Austria specifically. | One translated original; one clear copy |
| Evidence of Accommodation in Austria | For example, lease agreements, ownership papers, or indefinite hotel reservations. | One original; one clear copy |
| Visa Application Fee | Currently EUR100. | One original |
| Higher Academic Qualifications | Evidence of meeting the points criteria, in the form of: – Certificate stating successful graduation from a tertiary educational institution in a course with four years minimum duration, and/or: – Confirmation of university status or status of other tertiary educational institution by the competent authority for the institution, and/or: – Document furnishing proof of successful completion of a programme in a MINT subject (= mathematics, informatics, natural sciences, technology), and/or: – Document furnishing proof of PhD | One clear and translated copy; one original |
| Evidence of Research and Innovation Activities | If claiming points in this category, then: – Proof of scientific publications, stating titles and sources – Certificate issued by a university or research institution that the applicant worked in R&D or academic scientific teaching – Proof of patent application(s) through extracts from national or regional patent registers | One translated original; one clear copy |
| Evidence of Work Experience | If you claim points in this category, you must provide testimonials and work certificates from previous employers, inside or outside Austria. | One original; one clear and translated copy |
| Evidence of Language Skills | If claiming points in this category, then: -Language diploma or language course certificate at the A1 or A2 levels of the Common European Framework of Reference for Languages. German language diplomas and certificates may be obtained from the following institutions: ÖSD, Goethe-Institut, Telc GmbH, and Austrian Integration Fund (ÖIF). The following diplomas and certificates are in particular recognised as evidence of proficiency in English: Cambridge Certificate, TELC, IELTS diploma, TOEIC diploma, TOEFL diploma. | One translated original; one clear copy |
| Evidence of Studies in Austria | If claiming points in this category, then the course record book and related examination certificates and/or documents reflect the successful completion of a programme of studies in Austria. | One original; one clear copy |
| 1 Passport Photograph (3.5cm x 4.5cm) EU Standard | White background, in colour, full face, front view with open eyes and mouth closed. No shadows, sunglasses or hats, and the photo should show the top of the head to the shoulders. If taken in Austria, correct photographs can be obtained from Niedermayer, Hartlauer or Bildermacher, who may affix a seal to the top left corner of the photograph sheet confirming that the photographs meet EU standards. | One original |
| Valid Passport | One original | |
| Landlord’s Passport | If applicable. It is only required if the landlord is not an Austrian national. | One original |
| Address Registration Application Form | Completed and signed | One original |